Office Administrator & Assistant to the President

Washington, DC · Full-time

The Office Administrator & Assistant to the President at the American Conservation Coalition provides high-level executive support to the President while managing daily office operations. This role includes scheduling, travel coordination, meeting preparation, and overseeing administrative tasks to ensure smooth organizational workflow. Based in Washington, D.C., it’s ideal for a detail-oriented professional who thrives in a fast-paced, mission-driven environment.

About American Conservation Coalition, Inc.

The American Conservation Coalition (ACC) is a 501(c)(3) nonprofit organization dedicated to mobilizing young people around environmental action through common-sense, market-based, and limited-government ideals.

Description

The American Conservation Coalition is building the conservative environmental movement to realize a cleaner, more prosperous world that fosters collaboration in the pursuit of environmental conservation. Our growing team operates with excellence, executing our theory of change across grassroots, grasstops, communications, and administrative functions. 

The Office Administrator & Assistant to the President role reports to the President and the Operations Director and is responsible for supporting the President through scheduling, communication, and project coordination while overseeing the day-to-day office operations. 

Every candidate who applies to work at ACC should demonstrate strong communication skills, attention to detail, and a commitment to operate with excellence while living out our team values of Ownership, Resolve, Solidarity, Servant Leadership, Honor, and Excellence. 

Responsibilities

Executive Support: (80%)

  • Provide scheduling, calendar, and inbox organization for the President 
  • Attend in-person and virtual meetings on behalf of the President as needed 
  • Assist with booking travel arrangements and submitting expense reports 
  • Manage and track partner and donor contacts 
  • Create agendas and provide minutes before and after meetings 
  • Assist with special projects, as needed 

Office Management: (20%)

  • Greet and direct guests, and manage the reception area 
  • Collect, distribute, and send mail and packages 
  • Maintain electronic and physical files 
  • Manage office access and distribute keys to staff and interns 
  • Liaise with building management (rent, security, and maintenance) 
  • Monitor general ACC email accounts and direct messages to the proper staff 
  • Maintain office supplies & snacks 
  • Assist with distributing holiday, birthday, new-hire, and anniversary gifts 
  • Assist with the coordination and execution of special events and meetings held at the office or in D.C. 

Qualifications

  • Previous internship or entry-level experience preferred 
  • Excellent verbal, written, and interpersonal communication skills 
  • Excellent organizational skills with a proven ability to meet deadlines 
  • Self-starter who succeeds with minimal supervision 
  • Ability to function in an occasionally fast-paced environment 
  • Google Suite and calendar management experience preferred 

Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer 
  • Must be able to lift up to 10-15 pounds at times 

Location and Travel Requirements

This position is based in our Downtown Washington, D.C. office, and requires 3-4 days per week in-person. Some evening and weekend hours will be required for events. Occasional travel (2-3 times per year) for team retreats and special events will be required. 

Compensation & Benefits

  • Salary: The range for this position is $60,000-75,000, commensurate with experience. 
  • Insurance: Medical insurance options are covered 100%. 99% coverage of dental and vision insurance. Short-term disability and life insurance are also offered at 100% cost coverage. 
  • Retirement: 401(k) offered with employer match. 
  • PTO: Unlimited, plus 11 paid holidays, multiple flexible work periods throughout the year, and paid parental leave. 
  • Other Benefits: Tech reimbursement and quarterly wellness stipends. 
  • Professional Development: Team-wide and individual opportunities available. 

Note to Applicants. 

At the time of applying, you must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. ACC complies with applicable E-Verify requirements. ACC is an EOE.

Salary

$60,000 – $75,000 per year

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